Knowledge Base

Calculating travel expenses


Flexworkers are entitled to a travel allowance if your company’s employment condition regulations or collective labour agreement dictates as much. Aside from that, it is up to you whether you want to compensate workers for their travel expenses. The method of compensation is also up to you, and all kinds of compensations or limitations are permitted. A travel allowance for the distance to and from work is common, but not always used. Go here to read more about how to calculate travel expenses.

Minimum and maximum travel allowance

The travel allowance for the distance to and from work has a set maximum and minimum distance. If the distance the employee has to travel to and from work is less than 10 kilometres, employees are assumed to be travelling by bike, meaning that they are not entitled to travel allowance. Usually, there is also a set maximum number of kilometres for which employees are entitled to compensation, such as 50 kilometres. In this instance, workers are entitled to an allowance per kilometre for any distance to and from work ranging between 10 and 50 kilometres per day.

Allowance per kilometre

In the Netherlands, employees are allowed to pay their employees a maximum of € 0.19 per actually travelled kilometre tax-free. However, that has no real formal bearing on the actual agreements reached by employers and employees. Even so, many employers base their travel allowance on this tax-free rate of € 0.19 per kilometre. They leave the choice of bike, car, or public transport up to their employees. Some My Flexworkers have their own car, and if they use that car to perform work for you, you must provide an additional € 0.19 allowance per kilometre. To be entitled to this additional allowance, the employees do have to log the exact kilometres they travel and the addresses they visit.

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